Run the job, not the paperwork.
A remodel is a dozen moving parts: subs who need to be insured, homeowners who change their minds, inspections that hold up the next trade, and draws that only get paid if someone sends them. CTS builds automation for Pittsburgh general contractors and remodelers that tracks subcontractor paperwork, gets change orders signed before the work starts, sends progress invoices on time, and keeps the daily log in one place — built around the project and accounting tools you already run.
Subs, changes, inspections, and getting paid
The office work that stacks up on every project, and what happens to it once it's automated.
Subcontractor Paperwork
Every sub's certificate of insurance, license and W-9 is collected once and tracked by expiration date. Expiring paperwork gets a request sent to the sub before it lapses, and the office sees who is clear to work before they're on site.
- Insurance and license expiration tracking
- Automatic renewal requests to subs
- Clear-to-work list by job
- W-9s collected before the first payment
Change Orders
"While you're in there" is where margin disappears. A change is written up from the site, priced, and sent to the homeowner for e-signature before the work happens, and the signed amount lands on the next invoice and the job budget.
- Change written up from a phone
- E-signature before work starts
- Signed amount added to the next invoice
- Job budget updated automatically
Progress Billing
Draws go out when each phase is marked complete, with photos and a running balance the homeowner can follow. Overdue draws get reminders, and the lien waivers that go with each payment are tracked in the same place.
- Phase-based invoices
- Photos and running balance attached
- Payment reminders on overdue draws
- Lien waivers tracked per payment
Daily Logs, Permits & Inspections
Each day's log, from who was on site to what got done and photos, is captured from the crew lead's phone. Permit numbers and inspection dates are tracked per job, and the next trade is held until the inspection passes.
- Daily logs from a phone, with photos
- Permit and inspection dates per job
- Next trade scheduled after a pass
- Searchable job history for warranty calls
Three moments on a remodel
The sub whose insurance expired
Thirty days before the electrician's certificate runs out, they get a request for the new one. If it hasn't arrived a week before the job, the office is told, and the schedule shows them as not clear to start.
The homeowner who wants more
Halfway through the kitchen, the homeowner asks for an extra outlet run and a different backsplash. The lead writes it up on a phone, the homeowner signs it that evening, and the next draw includes it without a phone call about money.
A job you can find later
Two years on, a warranty call comes in about a leak. The daily logs, photos, inspection sign-offs and the plumber's paperwork for that job are all in one place, searchable by address.
Asked by every GC and remodeler
We already use a project management app. What's left to automate?
Usually the gaps between it and everything else: subs' paperwork that lives in email, change orders that never reach the invoice, and draws that wait for someone to remember them. The AI Readiness Scan looks at what your current tools already do well, so we connect to them instead of replacing them.
Can homeowners see progress without calling us?
Yes. A short update with photos can go out when a phase finishes or an inspection passes, along with the running balance. Most "just checking in" calls go away once homeowners hear from you before they think to ask.
Do you work with contractors?
We built the websites for Pittsburgh contractors including Top Crew Contracting and Kelley Construction, and the trades are the core of our automation practice. Every engagement starts with an AI Readiness Scan, so what we propose comes from how your jobs actually run.
Under the hood of a contractor build
Workflow Automation
Sub paperwork requests, change-order signing, phase invoices and inspection holds are each a flow built under AI workflow automation, with an approval step wherever a homeowner is charged.
Data Cleanup & Reporting
Job costing needs budgets, change orders, hours and materials recorded the same way on every project. Data cleanup & reporting cleans up the job history and builds per-job profit reports from it.
Systems Integration
Project app, e-signature, email, card and ACH processing, QuickBooks and the crew's phones: systems integration connects them so a signed change reaches the invoice and the books on its own.
Keep It Running
The office PCs, the shared inbox the bids come through, and the backups behind years of job files. Managed IT covers that foundation, so a lost laptop doesn't take a job's paperwork with it.
See where your margin goes between bid and final payment.
The AI Readiness Scan is a fixed-scope, flat-fee look at your project, billing and subcontractor data, with a graded scorecard and five prioritized moves at the end. Other industries: roofing contractors, HVAC contractors, landscaping & lawn care, masonry & hardscape contractors, salons & spas and childcare centers.